The purpose of this privacy notice is for Galop to be clear about how your personal information is used.
There are sections within this notice that will be relevant for those who use Galop’s service, those who support or donate, or both.
Individuals have the right to be informed under the requirements set out by the UK GDPR. This right means that organisations like Galop provide clear information about what we do with individuals’ personal data through our privacy notice and at point of collection.
Personal data is information that can be used to identify a living person. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.
Galop decides how any personal data given to us is processed and for what purposes, Galop is the data controller.
There are time where your data is processed by a third party, for example if you donate through a platform like Just Giving. In these instances, Just Giving would be the Data Processor, but Galop remains Data Controller.
If you have any concerns about your personal data or the way in which it is being used, or want to know what personal data Galop holds that relates to you, you can contact info@galop.org.uk.
Galop complies with its obligations under the UK General Data Protection Regulation by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
Depending on why we have been given your data, we use your personal data for the following purposes:
For service users
For financial and non-financial supporters
We will only process your data if we have a legitimate legal reason or legitimate interest to do so. The following are the legal basis for us processing your data:
The following are the basis for Galop to use legitimate interest to process your data as a financial or non-financial supporter only:
Please note that where we use legitimate interest for the above reasons, you have the right to object to this should you wish to be excluded. You can tell us to exclude you at any time by emailing info@galop.org.uk.
If your personal data contains sensitive information (data consisting of racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning a person’s sex life or sexual orientation), we will only process it if we also meet the appropriate following conditions:
For service users only, your personal data will be treated as strictly confidential, and will be shared only with partner organisations that may help with your case. We will only share your data with third parties with your consent, or if there is a genuine risk that you may be a risk to yourself or others.
For supporters, we will not share or sell your personal information with any third party for their own marketing purposes. We do use the services of other companies to help us run our fundraising activities and market research. These suppliers will handle data on our behalf but only under a clear contractual agreement regarding how this is to be done. The personal information that they do have access to will be limited to what is strictly necessary. These may include data analytics agencies, email providers and mailing houses.
We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data
Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data: –
If we wish to use your personal data for a new purpose, not covered by this notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
This privacy notice may change from time to time in line with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any notice changes.